Payments (both checks and direct deposits) are issued and mailed on or about the last day of each month.  If the last day of the month falls on the weekend or holiday, Douglas Fairbanks will strive to issue checks on the preceding business day. Oil revenue is normally paid within 60 days following the sales month. Natural gas revenue is normally paid within 60-90 days following the sales month.

Many factors may cause your payment to vary, such as changing commodity prices, adjustments (including any overpayments or underpayments), market changes, regulatory or contractual changes, production volumes, seasonal conditions and operating issues which may affect the volumes produced from a well each month.

Douglas Fairbanks Holdings, LLC only releases payments for owners with a total balance due of $100.00.  

Example: If in January, your revenue payment due is $80.00, you will not receive a payment. If in February, your revenue payment due is $70.00, you will receive a check for both January and February revenue totaling $150.00.

One time per year, Douglas Fairbanks will issue payment to all owners who have a total balance less than $100.00.

To receive a replacement check, please submit:

• Your Owner Number
• Your Legal Name
• Your Mailing Address
• The Month You Expected To Receive Payment

Please remember that Douglas Fairbanks will only disburse a payment when your total balance due exceeds $100.00.

You can complete and sign the ACH Authorization Form and attach a voided check.

For Change of Address or Bank Changes, you can complete the appropriate form below and email, upload through our Web Form or mail us a signed copy.  For ACH changes, please remember to attach a voided check.

Change of Address Form
ACH Authorization Form

In the case of marriage, send us:

• Your owner number
• Your maiden name
• A copy of recorded marriage certificate
• Copies of any other name change documentation that is relevant

In the case of a name change due to divorce, please send us:

• Your owner number
• Your married name
• A copy of the Divorce Decree specifying name change
• Copies of any other name change documentation that is relevant

WHEN MAILING, PLEASE DO NOTE SEND ORIGINAL DOCUMENTS!
Send us copies of all requested documents. Originals will not be returned.

If your company has changed names due to a merger, send us copies of:

• Certificate of Merger
• Executed W-9

In the case of an ownership change due to divorce, please submit copies of:

• The complete divorce decree including the settlement agreement
• Any applicable recorded conveyances
• An executed W-9

In the case of a sale of interest, please submit:

• A copy of the conveyance document recorded in the county/parish in which the property is located
• An executed W-9

Be sure to consult with an attorney, real estate professional or title company if you have questions on how to prepare, file or obtain a document.

The following information generally outlines scenarios and/or documentation required to effectuate an ownership change due to death of an Interest Owner. Be sure to consult with an attorney, real estate professional or title company if you have questions on how to prepare, file or obtain a document.

In the case of the death of owner with a Will (Testate) and where Probate Proceedings will be conducted in the state where the property is located, please submit copies of the following:

• Death Certificate
• Order Admitting Will to Probate
• Letters Testamentary
• Last Will and Testament
• Personal Representative Deed of Distribution
• Final Decree of Distribution or Judgment of Possession
• Executed W-9

In the case of the death of owner with a Will (Testate), but where Probate Proceedings are to be conducted outside of the state where the property is located, please submit copies of the following:

• Death Certificate Proceedings
• Last Will and Testament
• Letters Testamentary
• Order Admitting Will to Probate
• Personal Representative Deed of Distribution
• Final Decree of Distribution or Judgment of Possession
• Documentation of Ancillary Probate Proceedings Opening In All Affected States or Affidavit of Heirship
• Executed W-9

In the case of death of owner without a Will (Intestate), please submit copies of the following:

• Death Certificate
• Letters of Administration
• Affidavit of Heirship
• Life Tenant’s Death Certificate
• Name and Address of Remaindermen
• Personal Representative Deed of Distribution
• Executed W-9

In the case of death of Life Tenant or Joint Tenant, please submit a copy of:

• Death Certificate
• Executed W-9

In the case of Chapter 11, please submit a copy of the Plan of Reorganization.

In the case of Chapter 7, please submit a copy of:

• The Recorded Conveyance, if applicable
• An Order Naming Trustee of Bankruptcy Estate